Office will also ask if you’d like to get one from a Microsoft Partner in the prompt. If you don’t already have a digital signature, you’ll receive a prompt from Office telling you that you’ll need one to sign to document whenever you double-click the signature line. Sign Your Word or Excel File With Your Digital Signature Or, if you’re the one signing the document, read on. Send the file to the individual that needs to sign the document. Once you fill out everything, click the “OK” button at the bottom of the window.

Show Sign Date in Signature Line – Once the document is signed, the date of when it was signed will appear.

Allow the Signer to Add Comments in the Sign Dialog – The signer of the document can also add the purpose of their signature.

You’ll also need to check/uncheck these options:

Instructions to the Signer – You can add any special instructions you’d like the signer to know before signing here.

Suggested Signer’s Email Address – The email of the signer.

Suggested Signer’s Title – The title of the signer.

Suggested Signer – The name of the person signing the document.

Next, click “Signature Line,” found in the “Text” group of the “Insert” tab. First, go ahead and open the Word document or Excel spreadsheet you want to add the signature line to, and then place the cursor where you’d like to insert it.

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